Power Up Programme Privacy Policy

Shaw Trust (the Trust) is committed to protecting your personal data and also to ensuring that your rights to privacy are protected.

Your data will be stored on secure databases that have been tested for electronic and physical security and access will be permitted only to those with a need to know. We will undertake the processing of your data in compliance with the Data Protection Act 2018. Data will not be processed outside the European Economic Area without your prior written consent.

In order to be open and transparent, the Trust wants you to know that:

  • Shaw Trust is the Data Controller of the information it holds or will hold on you.
  • Shaw Trust has a Data Protection Officer, and contact details for this person may be obtained by writing to the Data Protection Mailbox (data.protectionmailbox@shaw-trust.org.uk).

We may collect personal information directly from you, from an organisation that introduces you to our programmes, or other organisations you agree for us to contact. The information may come from application forms, letters, emails or text messages, written material, or discussions.

The information we collect, and process could include:

  • Name, address, and telephone number, to enable us to contact you.
  • Date of birth and National Insurance number, to identify you.
  • Bank account details, if we make payments to you.
  • Racial or ethnic origin, for statistical purposes and to meet any related needs.
  • Disability or health status, to tailor our services to your needs.
  • Any criminal record you may have, so we can provide advice and guidance to you.
  • Information relating to your work history and past experience.
  • Details of jobs you apply for and activities you undertake on our programmes, to help you increase your skills, and find / stay in employment.

Shaw Trust also use the information to meet our contractual obligations; for statistical purposes to monitor our performance; to evaluate the effectiveness of our service; and claim payments from commissioners.

The information may be collected from application forms and letters, emails, written material, verbal discussions, or information uploaded to our Client Management System (CMS).

To enable you to gain the maximum benefit from the programme and to comply with our legal obligations we may need to share the minimum necessary of your personal details with:

  • Specialist Organisations such as referral agencies for example, Job centre plus.
  • Anonymised data with the Contract Funder, Shell International Limited.
  • Potential or actual employers.
  • Other organisations necessary for your full participation on the programme e.g. the organisers of courses or sessions which you wish to attend.
  • Other parties, as is necessary for the purpose of, or in connection with, any legal proceedings (including prospective legal proceedings).

Should you wish us not to share your data with a particular organisation please confirm in writing via email to: skillstransition@shaw-trust.org.uk so we can update our records. You can add to or change this list at any time by writing to us (letter, email).

We will only keep your information for as long as we need to meet our contractual and legal obligations. When the information is no longer required, we will destroy it securely.

Your resonsibilities

To ensure the security of your own data (including printed material such as CVs, training records) at all times, including when on the premises of Shaw Trust. Shaw Trust cannot accept responsibility for the loss or theft of your personal data if caused by your own negligence.In particular, the Trust has the following legal bases for the processing of your personal data:

For non-special / non-sensitive data:

  • It is needed for the performance of a contract you have with us, or to enter a contract, such as accessing our services.
  • It is necessary for the Trust’s legitimate interests, specifically enabling us to provide the services we are commissioned to deliver by government departments and other organisations; and delivering one of our core values by supporting our customers to achieve their right to inclusion and independence, through our work and disability programmes.

In addition, the basis for processing special category data, such as health information, is that you have signed the consent box at the bottom of this notice. However, you must be aware that, if you do not give us permission to collect or store your special category data, this may limit the services we can offer you and therefore reduce their effectiveness.

In addition to the above bases, the Trust may also process any of your personal data for other reasons where it has received your explicit, freely given consent.

You have certain rights, which include:

  • The right to be informed about the collection and the use of their personal data.
  • The right to access personal data and supplementary information.
  • The right to have inaccurate personal data rectified, or completed if it is incomplete.
  • The right to erasure (to be forgotten) in certain circumstances.
  • The right to restrict processing in certain circumstances.
  • The right to data portability, which allows the data subject to obtain and reuse their personal data for their own purposes across different services.
  • The right to object to processing in certain circumstances.
  • Rights in relation to automated decision making and profiling.
  • The right to withdraw consent at any time (where relevant).
  • The right to complain to the Information Commissioner.

If you wish to exercise any of these rights, please contact the Data Protection Officer data.protectionmailbox@shaw-trust.org.uk for details of how an application may be made.